Keys to Implementing E-learning in the Company

The keys to implementing e-learning in the company will help you carry out a systematized process to achieve success in establishing training processes under the e-learning modality. We hope you enjoy it!

Do you know what Distance Education (EAD) is? It is a form of teaching that allows a person to take courses outside of a physical classroom, without the presence of a teacher, and using printed or electronic resources.

E-learning, in turn, is a branch of distance learning that uses only electronic resources such as computers, notebooks, mobile technologies and the Internet for training personnel within companies.

Taking Brazil as an example, in this country companies such as Impacta, IBM, Grupo Solera or Buscapé , among others, have made use of e-learning with the purpose of training their collaborators, clients and suppliers in work processes, machine operation, security policies, leadership, among other skills.

In fact, there are many reasons why companies invest in e-learning. Some of them are:

Economic savings on renting physical classrooms and supporting instruments.
Courses can be administered from different locations simultaneously.
Virtual classrooms have capacity for a greater number of people than physical classrooms.
Access reports that allow administrators to modify courses and strategies.
Environmental responsibility resulting from abstaining from the use of paper.
Reduction in training costs.
Cross-referencing information about the quality of production processes in order to make the courses even better.

Furthermore, employees who have access to e-learning courses also have benefits such as:

More control over the pace of learning.
Intuitive interface and buttons, which can be easily used without the need for an instruction manual.
Exchange of experiences with workers from anywhere else in the world through forums.
Interactive courses with audio, video, text, animations, images and other resources that facilitate learning.
Digital inclusion for employees who do not yet use computers.

Furthermore, when a company invests in the development of its employees, they feel more motivated to work, which becomes a competitive advantage in an increasingly voracious market.

Now, you must be wondering, how do I implement an E-learning program in my company? We will see it below:

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Implementing E-learning in the Company

1- KNOW THE TRAINING NEEDS

Having a motivated and qualified workforce is always positive for business, but sometimes it is difficult to decide what training content should be, who to target, or how to do it.

The first step of the “keys to implementing e-learning in the company” is to ask a consultant or HR to perform an analysis of the demand for training in your company and verify that it can be carried out by electronic means.

We share with you four steps to properly detect training needs in the company:

✅ We investigate and analyze what knowledge or skills employees need to improve and we study what level they have and what is necessary for each job. How can we find out? We can do it using the following tools:

Observation. This involves observing the employee's behaviour at work and comparing it with the expected pattern. A qualified person must be involved and it must be taken into account that only data from the workplace is collected.
Individual interviews at different levels depending on the person or place. This involves obtaining information through a dialogue between the interviewee and the employee. It is common to also interview the employee's direct boss to ask him what he thinks his subordinates should be trained in.
Questionnaires . These are a list of specific questions intended to gather information about knowledge, skills, and opinions about the work a person does in the company.
Simulations that test participants' skills to find out what they could train for.
Job description , which consists of analyzing the job description and profile to find out the duties and requirements that the person occupying it must meet. In this way, what the position requires is compared with what the person does.

✅ Once we have the results, we will be able to observe what workers do incorrectly and what prevents them from doing it well. What we must be clear about is that workers who do not carry out any of their tasks correctly is normally due to a lack of knowledge, skills or attitude.

✅ This is why it is important to establish an order of priority in relation to the training needs of each department and each worker. We will always detect areas for improvement, but the limited resources and dedication required to develop training make correct prioritization essential, which we can establish at different levels, such as the expected impact, the levels of motivation or the legal and updating obligations.

✅ When we finally decide on the order of priorities, we will have to choose the most appropriate type of training to update knowledge: Duration, methodology, modality, ... However, to choose any type of training we will also have to take into account the budget that the company has allocated to training, the number of people who are going to take the course, the location of your employees, that is, whether they are in the same office, and whether the training will be carried out by internal or external trainers to the company.

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We also put at your disposal this valuable resource that provides you with the knowledge with which you can further deepen your knowledge in the area and put it into practice in your organization.

2- SELECT THE ELEARNING PLATFORM

Next, it is necessary to choose from several options a Learning Management System (LMS) platform, which is nothing more than software with which the courses that workers will take will be taught.

Some of these software programs offer the possibility of taking these courses on notebooks, desktops, smartphones, tablets and other technologies, which makes it even easier for other types of public, in different places and situations, to access these courses.

Additionally, some platforms allow you to upload or activate your own content in digital format, such as staff inductions in digital format, courses on specific company processes, among others. It is key to anticipate that once we implement e-learning training strategies, you may want to upload your own digital content in the future, so this condition is essential.

Some of the most relevant features that an e-learning platform must have for training in the company are:

Allows you to create learning groups to segment and create personalized training plans.
Provide a robust real-time tracking reporting system.
Possibility of uploading your own content or courses and different format options;
- Images: jpg , jpeg , png , gif ( svg requires a plugin )
- Documents: pdf , psd (Adobe Photoshop), all Microsoft Word, PowerPoint and Excel formats
- Sound: mp3 , m4a , ogg , wav
- Video: mp4 , m4v , mov , wmv (but a video hosting service is recommended, such as Vimeo, Wistia, Amazon S3, etc.)