9 Tools for Time Management and Productivity (Free and Paid)

Not achieving the productivity you desire probably makes you feel sad or guilty. There are so many roles we play, maybe some require more of our time than others, but the truth is that mastering proper time management is complicated.

Part of enjoying every area of ​​your life is about achieving goals and objectives, made up of time! That's why it's so valuable that you give your time the value it deserves by learning to optimize it.

Control your time and you will control your life. Life is made up of minutes, hours, days. We all have 24 hours a day, all of us! Even the most successful people, what makes the difference is how we manage it. We share 9 tools to better manage your time and increase your productivity.

We had to start with Google, of course.

One of the easiest and most practical tools to use is Google Calendar.

Google Calendar allows you to schedule tasks or events to which you can set time, date, location, you can add a Google Meet meeting if your event is an online meeting and many other functions.

Google Calendar allows you to schedule notifications to remind you of each scheduled activity (the notification can be sent to your email), and this application also has a Google extension for PC, which means that if you are at work, you can easily see from your computer what recent tasks you have pending to complete.

A very popular tool that has a paid and free version. You can use it to write whatever you want. You can use it on both PC and mobile.

It will allow you to create notes to which you can add images or files and then share them if you wish, everything is saved in the cloud.

Evernote is very helpful in terms of productivity because it works as a practical storage tool and has filters that allow you to locate each note quickly.

If we have a team, Trello is the best. Trello allows you to create columns to classify your tasks. The tool is quite simple. You will have a board that you can customize to your liking.

You can add a deadline to your activities, a full project description, and also share a specific activity with a member of your team.

Trello also has a premium version and a free version, the free version is quite complete, we recommend it.

Another app to organize tasks or personal matters.

You can subscribe for free and start organizing your projects by date, order of priorities, and you can also share these tasks with other people.

The premium version has much more extensive features than the free version, including notifications, calendar links, among others.

This app is quite easy to use, you will surely have fun increasing your productivity levels with it.

A simple tool that you can use daily. Dropbox allows you to save any information in the cloud, allowing you to access it from any device.

Dropbox not only works as a storage application but also allows you to edit everything you upload to its platform (files, images, etc.) and best of all, it saves a history of the changes you make, and you can also create work groups, which makes it quite complete.

The free version of Dropbox has everything you need, but if you want to find out about its paid features, we recommend checking out its plans.

We come to a key tool to measure whether we are being truly productive.

Rescue Time is quite well known because one of its most fabulous features is that it helps you find out which activity you spend the most time on.

This wonderful application generates reports with statistics on what consumes your time during the week and you also have the option to have Rescue Time block the pages that distract you from your activities.

You can use it on both Mac and Microsoft.

Rescue Time is not free, but you can opt for the free 14-day trial of the tool.

For teamwork, Basecamp is a very efficient teamwork platform.

Among its options, it gives access to teams that are always in communication.

This application is interesting because it groups together everything that is needed in a daily work environment. It contains a chat section, an email section, task lists (which you can delegate without any problem), as well as a calendar to schedule activities and another essential space to save the files that you and your team want.

It is a paid tool, but we recommend that you try it out by opting for the 14-day free trial that this tool offers.

Yes, Gmail, another Google tool that we have to name.

We'll try to convince you that if you don't like Gmail (which we doubt) you'll understand why it should be among your favorite productivity apps.

Gmail filters are really good, they allow you to find any file or conversation with ease.

You can use labels to organize your emails. This is very useful because you can group them by subject or priority order.

It will be difficult for you to lose the flow of your emails because a Gmail email will always bring the sequence of the emails that preceded it so you can remember everything you talked about (without having to filter anything again, how about that!)

Tracking Time brings together two wonderful things: time management and teamwork.

With Tracking Time you can measure the time you and your team spend on a task or also estimate how much time you can spend on a future task.

The best thing about this tool is that you can download performance reports from your team and thus measure their productivity. Great feature, right?

These have been all of our recommended apps, but lastly we want to remind you that to achieve efficient and sustainable productivity (not exhausted) it is important that you prioritize your activities, give space to the unexpected, try the apps that we have just recommended and if you want to master even more everything about time management and productivity, sign up for our premium course on the subject ;).